Data Manager and Documentalist


Job Title:                           Data Manager and Documentalist

Grade:                               B or C (depending on qualifications and experience)

Accountable to:              MEIRU Head of data and Prof Mia Crampin

Supervises:                       Relevant data staff                      

Liaises with:                     Data Scientist

                                           MEIRU data team

Database programming support in Glasgow and Edinburgh Universities

 MEIRU Medical, scientific, laboratory and data office staff.

MEIRU administration and technical support staff.

Minimum qualifications:  A degree in Statistics, Demography, Epidemiology, Information Science, Computer Science or Information Technology related field from an internationally recognised university, or the equivalent combination of education, training, and experience from which comparable skills can be acquired.

Desirable qualifications: MSc in relevant area

Hours:         8.00 am – 5.00 pm Monday to Friday. However, hours are expected to be flexible to ensure scientific and educational targets are achieved

Main objectives of the Post:

To be responsible for the data and metadata management for MEIRU studies, ensuring that data management standards are maintained, data is documented in a timely way and made available for monitoring and analysis.

Main Duties:

Perform the following activities in conjunction with the Data Management team:
Study design Gathering study design related documentation for metadata developmentAdvise researchers during questionnaire design to ensure data standards are adhered toWork with programmers to review electronic data collection tools to ensure they meet MEIRU data standardsContributing to writing of data plans for fieldwork and data ingestion into databases including suggesting/designing data checks
Data collection Overseeing the organisation and filing of all questionnaires and other data collection tools including their versioning, and storage
Data processing, storage and preparation for analysis Liaising with programmers and data staff to:Ensure data tables are designed correctly to meet MEIRU data storage standardsGeneration of entity relationship diagrams to show how tables relate to each otherGet updates on database tables due for documentationEnsure data tables are archived as appropriateOversee the development of metadata:Day to day management of metadata teamInventorying of data due for documentationExtraction of data from databases Adding metadata in Statistical packages and Nesstar PublisherReviewing metadata quality  
Data Cataloguing and sharing Ensuring data are appropriately catalogued and shareable, using NADALiaise with MoH Malawi and external data repositories  
Additional Other duties as requested by MEIRU leadership  

Please note that this job description is not exhaustive, and duties may vary from time to time in the light of changing circumstances, after consultation with you.


The ideal candidate would possess the following characteristics, although it is recognised that potential applicants might fulfil each of these criteria to a greater or lesser extent:

Knowledge, Skills and Experience


  • Experience in data management including data collection tools development, data validation and editing
  • Experience with database management systems
  • Experience with user training and preparation of data manuals and SOPs
  • Experience in managing a small team of data officers
  • Knowledge of metadata and the importance of documenting data
  • Good computing and communications technology skills
  • Ability to summarise information and provide progress reports
  • Able to maintain confidentiality and work to high ethical standards
  • Ability to learn new technologies as required


  • Experience of working in with metadata standards such as the Data documentation Initiative, SDMX, Dublin Core etc
  • Experience working with Metadata management tools such as Nesstar Publisher, National Data Archive, Dataverse etc
  • Experience conducting and/or managing health/research projects


For further particulars including job description and minimum requirements:

If you would like to discuss the post further, please email:

Please submit letter of application and CV (with contact details of at least 2 professional referees) to:

Closing date for applications:  Friday, 19 August 2022

Only shortlisted candidates will be notified.